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Quick Answer:

The HCA Facility Scheduler is a software designed to streamline and simplify the scheduling of healthcare professionals at HCA Healthcare, one of America’s largest healthcare providers. It’s a comprehensive solution for workforce management, offering features such as Employee Scheduling, Shift Management and KRONOS Time. This scheduler is essential for maintaining patient care standards in large healthcare systems by automating and optimizing the scheduling process.

Answer provided by Nurse Recruitment Experts


Question: how many spreadsheets does it take to run a 285,000-person company?

Answer: just one, but it might take a few coffee breaks to finish!

Being serious though, HCA Healthcare, one of America’s largest healthcare employers, uses a neat technology instead of excel: HCA Facility Scheduler. This is a powerful and flexible software designed to streamline and simplify the process of scheduling healthcare professionals. 

Efficient staff scheduling is of paramount importance in healthcare and is just one of many crucial nurse retention strategies. So whether you’re a nurse, manager, or admin at HCA, read further to understand what the scheduler is for.

What is HCA Facility Scheduler?

HCA Facility Scheduler is a software application designed to meet the specific scheduling needs of the system’s staff. The scheduler offers a wide range of features, making it a comprehensive solution for workforce management at HCA. According to HCA Florida: “the “Facility Scheduler” can be used by employees to: “Access your schedule, request time off and/or check your KRONOS time from the facility scheduler website, 24/7”. 

In short, staff signal availability, and managers assign schedules. Both can use the platform to see who’s working and when.

Here are some key purposes and applications of the HCA Facility Scheduler:

  • Employee Scheduling: The primary purpose of HCA Facility Scheduler is to create and manage staff schedules. It allows healthcare administrators, nurse managers, and other personnel to schedule shifts, assign staff to specific roles, and ensure adequate staffing at all times.
  • Shift Management: The software helps in assigning shifts to employees based on their availability, qualifications, and preferences. It simplifies the process of creating daily, weekly, or monthly schedules while adhering to labor laws and organizational policies. Read more about shift management tools in our article on the best shift management tools for hospitals.
  • KRONOS time: Kronos is an automated time and attendance system used to monitor employee hours and handle payroll. The cloud-based time and attendance system is designed to automatically and seamlessly track employee time worked. Users can quickly and easily view hours worked.

Getting Started

To get started, you’ll need access to the HCA Facility Scheduler platform. Typically, the HR team at your facility will provide login credentials and access instructions. In order to use the scheduler, your computer must use Internet Explorer version 6.0 or higher. 

Step 1: Visit the HCA Facility Scheduler website or app.

Step 2: Enter your “Username”, “Password” and “Domain” in the respective field.

Step 3: Click on the “Login” button to log in to the facility scheduler account.


HCA Facility Scheduler is specifically tailored to meet the unique scheduling challenges and needs of one of America’s largest healthcare providers.

Such large systems – operating around the clock – require precise staffing to maintain patient care standards. That’s where the HCA Facility Scheduler steps in. By automating and optimizing the scheduling process, it helps HCA’s hospitals deliver efficient and high-quality care while managing their workforce effectively: minimal spreadsheets required.

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